INTEGRATED EXPENDITURE MANAGEMENT

VECTIS is a range of software packages dedicated to budgets and expenses.  A business solution the vocation of which is to actively and efficiently cover the needs of la integrated expenditure Management.
VECTIS ensures in an entirely integrated way all the management processes for budgets and expenditure, from the expression of needs to the closing out thereof while moving though the consolidation of requests, the preparation of devising the budget per order, per agreement or by calls for bids, follow-up of signing and performance of contracts (whatever the type), management of deliveries and reception, recording, payment of bills and progressive breakdowns, etc.
VECTIS is also compatible with GID standards. It allows generation of files according to the GID format (commitments, mandates, etc. with the possibility of editing various statements according to compatible regulatory models).

BUDGET PREPARATION

The preparation of budgets follows a whole process from devising the budgetary forecast up to their approval. This process integrates the expression of needs, consolidation, and the framework of the corresponding budgets.
The budgetary preparation module therefore integrates an approach based on simplicity and progressiveness.
The expression of needs can occur per project while associating thereto performance indicators. This can also be accomplished per product and the budgets are therefore calculated automatically on the basis of reference prices.
They must be expressed per budgetary categories or on the budget headings by making projections based on previous year and by taking into consideration a positive or negative rate of variation. This is to be in a position to follow the orientations set by the General Management.
The budgets assigned are broken down into budgetary headings, entities and cost centers.  Hence, the budget to be negotiated will be automatically edited.

BUDGETARY ACCOUNTING

The various functionalities pursuant to management an follow-up to the utilization of budgets are duly devised:

• Credit management
• Delegations of loans
• Commitments
• Mandates
• Reports
• Renewal
• Reemployment
• Consolidation
• Transfers
• Crosswalks
• Monthly statement of emissions
• Monthly statement of commitments
• Final statement of commitments and emissions
• Etc

SPENDING

• Management of procurement further to calls for bids (open, restricted with preliminary selection) or by competitive or negotiated contracts
• Management of purchases by contract or agreement
• Purchases by purchase order
• Purchases by request for authorization of commitment
• Purchase by cost-plus contract
• Etc

• Preparation of the terms of reference and launch of calls for bids, consultations, etc
• Sorting and judgment of bids
• Awarding of contracts
• Management of contract performance: follow-up of work and services, management of breakdown statements, price revisions, etc
• Commitments, performance of liquidation
• Etc
  
  

Handling of different type of contracts: service contracts, work contracts, and supply contracts.

STOCK AND SUPPLIES MANAGEMENT

• Management of stock with calculation and setting of the corresponding thresholds per type of product on the basis of statistics and according to various criteria (duration, quantity)
• Triggering of alerts with configurable margins for the articles marked as strategic
• Management and valuation of stock according to several configurable methods: FIFO, LIFO, PMP
• Editing of various entry/exit statement and consumption on stock status
• Physical inventory of store stocks, reconciliation and adjustment of gaps between calculated and real stock
• Management of internal purchase requests or by INTERNET/INTRANET
• Generation of orders from requests for supplies
• Transfer and consolidation between several stores
  
  
• Management and follow-yup of total and partial deliveries
• Management of articles received with control of qualitative and quantitative compliance
• Management of internal deliveries